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Time Tracking Software

How can you make sure your employees are staying on track and properly estimate project budgets? Time tracking software lets your employees accurately track their hours and provides you with data for business insights to help improve your team’s efficiency.

Continue reading to learn what employee time tracking software is, the benefits of using time tracking software, essential features and how to choose the right software for your organization.

What Is Employee Time Tracking Software?

Time tracking software is a tool that lets your employees document their hours accurately. Without the need for a punch clock, time tracking software digitally tracks hours and creates automated timesheets to help with payroll.

Employee time tracking software also lets you analyze how much time is spent on each individual task, project or initiative.

The Benefits of Using a Time Tracking Software

There are several reasons to use time tracking software for your organization. An efficient time tracking process can benefit your company by:

  • Increasing productivity. As employees track their hours in real-time, they will focus on completing the task at hand and resist the temptation of distractions like social media.
  • Increasing profitability. Equipped with data and detailed reports, you can better estimate project budgets and predict how long specific tasks will take.
  • Improving project management. Time tracking data can provide insight into how long a project may take and help you better manage your team’s workload.
  • Eliminating punch cards and paper timesheets. Employee time tracking software saves paper and automatically generates digital timesheets.
  • Remaining compliant. Automated compliance monitoring helps you avoid unnecessary overtime pay and properly calculate it when required.

What Great Time Tracking Software Looks Like

Time tracking software serves one main purpose — tracking your employees’ hours. Many employee time tracking software solutions incorporate additional features. The following features allow you to get the most out of your time tracking software.

Paperless Real-Time Tracking

Your time tracking solution should be 100% paperless. From tracking time to generating and approving timesheets, all tasks should be completed within your employee time tracking software.

Automated Overtime Calculations

Between overtime laws, Fair Labor Standards Act (FLSA) and other regulations, it can be difficult to keep up with legal compliance when preparing payroll. Time tracking software with overtime tracking will automatically calculate overtime pay so you don’t have to crunch the numbers and can rest assured that you remain compliant.

Automated Reporting

You want your time tracking solution to reduce the amount of manual labor in preparing payroll. Look for employee time tracking software that automatically creates pay period reports and other reports that can help identify inefficiencies and estimate project budgets.

Part of a Larger HR Software Solution

Balancing multiple HR software providers can cause more problems than it solves. Look for an HR software solution that includes employee time tracking features as opposed to a standalone time tracking software provider.

The Top Nine Time Tracking Softwares of 2021

Now that you know what to look for when considering employee time tracking software, here is a list of the top choices to look into.

1. Eddy

Eddy’s time tracking software eliminates the need for punch cards and spreadsheets. With paper-free timesheets and automated pay period reports, you don’t have to worry every time you complete payroll.

As part of a comprehensive HR software solution, Eddy can help you establish an efficient time-tracking process.

2. Clockify

Integrate an efficient employee time tracking software for free with Clockify. With one solution, employees can track their hours spent on each project and managers can create customized reports to review productivity.

Track time on the web or using Clockify’s desktop and mobile apps, and analyze the data with customizable reports.

3. BigTime

BigTime not only tracks time but allows you to manage expenses, manage budgets and bill clients. Detailed reporting features provide real-time business insights and the BigTime mobile app allows you to track time or review data from any location.

4. Time Doctor

Time Doctor is an employee time tracking software with a suite of features to help your team stay on track. If you’re looking for maximum control, Time Doctor lets you monitor what employees are doing and integrates with major project management tools.

You can take screenshots of employee monitors at whatever time interval you specify to make sure they’re staying focused on the task or project they’re clocking time to.

5. Harvest

Harvest is an all-in-one budgeting platform to track time, manage expenses and ensure your company operates efficiently. With Harvest, you can track in real-time, starting and stopping timers as you work or entering hours into a digital timesheet afterward.

With an intuitive dashboard, Harvest allows you to organize and report on different projects and tasks. Equipped with this information, you can estimate project budgets and properly manage expenses.

6. Function Fox

With billable and non-billable hour tracking, Function Fox ensures that your employees accurately track their time and allows you to correctly bill clients. Integrated project management tools give you the ability to estimate budgets and track costs.

Function Fox offers advanced reporting with dashboards, interactive charts and graphs and detailed standard reports.

7. Replicon

Replicon offers GPS monitoring so you know where employees are when they’re tracking their time. Its built-in global wage and hour compliance databases automate compliance and eliminate the burden of manual overtime monitoring.

8. Data Basics

A cloud-based time tracking software, Data Basics provides hourly tracking and incorporates budgeting and reporting analytics.

Data Basics also includes leave management capabilities, with fully automated accruals, leave requests and policy enforcement.

9. WorkforceHub by SwipeClock

Workforce Hub provides accurate payroll processing and time tracking for your organization. Geofencing and GPS locating capabilities let you know where your employees are clocking in, and timekeeping rules allow you to enforce strict work schedules to avoid unnecessary overtime hours.

How to Pick the Software that’s Right for You

As you consider time tracking software options, the following steps can help you identify the best option for your team.

1. Assess Your Business Needs

You need to assess why you’re considering time tracking software and what you want it to accomplish. Are you looking for a basic time tracking solution or do you want project management and budgeting capabilities as well?

Gather a team of key stakeholders and discuss what you want to get out of your employee time tracking software.

2. Determine the Most Important Features

After addressing your business needs, you need to determine the most important features to meet them. If project management is an essential need, you want to find a software provider with robust budgeting and project planning features.

3. Set Your Budget

Before you can research your options, you need to set your budget. Determine what type of payments you want to make — whether it be a one-time fee or a monthly subscription per user. This will eliminate time tracking software providers that are outside of your price range.

4. Conduct Research on Different Providers

We’ve included some of the top time tracking software providers above, but that doesn’t mean you shouldn’t research on your own. Compare the different features of each provider and look for specific capabilities that match your business needs.

5. Select the Right Time Tracking Software for Your Company

Once you’ve done your due diligence, trust your decision and commit to a software provider. If they offer a free trial, take advantage of a test run to confirm that it is the right choice for your company.


Whether you want to better estimate the amount of time a task will take or ease the burden of payroll processing, time tracking software can benefit your organization in many ways. By identifying what you’re looking for and researching software providers, you will eliminate any need for punch clocks and paper timesheets. Keep your employees on track and review detailed reports to help improve productivity and profitability using time tracking software.

Questions You’ve Asked Us About Time Tracking Software

How much does time tracking software cost?
Time tracking software ranges in price based on the provider and features that accompany the product. You can find free time tracking software, though it may not have a robust set of features. Most providers charge a monthly subscription fee between $5 and $25 per user, while others charge a flat monthly subscription for an allotted number of users.
Why should I use time tracking software?
Time tracking software can increase productivity and ensure that employees are maximizing their time spent on the clock. You can use the data from your employee time tracking software to identify inefficiencies and streamline your company’s workflow. Software with budgeting and expense report features can help estimate the amount of time and money different projects will require.
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Eddy is the all-in-one HR tool built with you in mind. The robust features and ease of use will benefit your company both inside and outside your HR team.

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