HR Mavericks

Eddy’s HR Mavericks Encyclopedia

Internal Job Board

Internal job boards can be a bit of a hot topic. The biggest question is if it’s actually necessary to have one. Smaller companies may see an internal job board as simply a place to post internal jobs, whereas larger companies may not need to invest money into an internal job board because they may have internal processes already in place to cover the aspects of an internal job board.

What Is an Internal Job Board?

An internal job board is a platform where you can post jobs to have your current employees see them and be able to apply for new opportunities in the organization.

Internal Versus External Job Boards

The line between internal and external job boards has become blurred recently with certain applicant tracking system (ATS) products. The biggest difference between these two is that only your current employees will be able to access an internal job board. If you have certain positions that will only be open to internal applicants, then an internal job board is the way to go.

The Benefits of Using an Internal Job Board

Internal job boards can be a great resource to post job openings for your team members to see. It's important to remember that an internal job board isn’t ideal for every company or situation, but there are some benefits to using one.
  • Central location. An internal job board is an excellent option for posting jobs in a central location and it makes it easy for employees to find.
  • Transparency. By using an internal job board, you are also creating transparency within your organization by allowing your team members to know what current openings your company may have.
  • Customizability. An internal job board gives you essentially unlimited options. You can create it any way you like and have the option to tweak it any time you see fit.

What a Great Internal Job Board Looks Like

Some of the standout internal job boards include a list of a few simple features.
The company logo is a very important feature to include in your job board. You want to ensure that your internal messaging fits with the company culture, and this starts with the logo.

Any Internal Policies Surrounding Transfers

While you will have your internal transfer policy outlined in your employee handbook, it can be a good idea to also post your policy on your internal job board as a reminder. Again, this creates transparency and will immediately let your employees know if they are or aren’t eligible for a transfer.

Contact Information

We would all love to work in companies where everyone knows everyone and what their role is, but in many companies that’s not feasible. In these situations it is important that you provide your internal employees a way to ask questions about the job. This can either be through a recruiter or the specific hiring manager that will be handling this role.

Example Internal Job Board Post

Wondering what an internal job board post might look like? Here's an example from Eddy. After viewing the sections you see below, potential candidates can scroll down to see what they'll do in the role, the minimum qualifications, and preferred qualifications.

The Top 4 Internal Job Board Systems of 2023

We have included our top 4 favorite job board systems and options below.

1. Eddy

Eddy Hire is an applicant tracking system with features to help with every stage of the hiring process. Because the best hires are often referrals, Eddy Hire features an internal job board. Employees can easily see what jobs are available within the company, and sharing links make it easy for them to get the word out to their friends, family, and professional network. See how Eddy Hire can help you find top talent

2. Phenom Career Site

If you want full customizability from your postings to your candidate experience, this is the way to go. Phenom provides great options for posting externally as well as internally. Their base package is $400 per month and it goes up from there.

3. YM Careers

Ease of use is the biggest reason YM Careers makes this list. They have created an all-inclusive platform to track diversity, where applicants are coming from and your overall transfer/promotion rate. Packages start at around $300 and go up from there.

4. Company Bulletin Board

Most companies have a high traffic area that employees are walking past. Put up a simple bulletin board with company updates and you can also use it as a way to post job openings that aren’t being posted to the people outside the company. This option is much cheaper than any software and is a good way to boost overall morale within the company.

How to Pick a System That’s Right for You

Now that we’ve outlined important features and our top picks for internal job boards, let’s get into how we actually pick a system. This will be a general overview, as each company will have different needs and requirements, but these steps will be a good place to start.

Step 1: Evaluate Your Priorities

This step is incredibly important and unfortunately gets overlooked too often. Understand the reasons behind wanting to get an internal job board and how it will ultimately help your organization achieve its goals.

Step 2: Look at and Understand Your Options

The four options listed above aren’t your only options. There are thousands of systems out there that would provide you with an internal job board, and your current ATS may even be capable of doing the job.

Step 3: Implement Your Plan

Moving forward with your plan is often the hardest part. Don’t get to this point and give it up. Push through and get your plan implemented. If you have done all of your analysis correctly, it will be a major benefit to you and your organization.

When Internal Job Boards Aren't Enough

Internal job boards are a great way to help people within your company find their newest role. They're also a good source of employee referrals. But often, especially for small businesses, internal job boards alone aren't enough to fill every open role. That's why Eddy Hire provides tools to help you reach a wider audience. It's easy to post jobs to top job boards like Indeed, ZipRecruiter and more. When the applicants start rolling in, Eddy Hire makes it simple to organize candidate information, communicate effectively, and keep everyone on the hiring team in the loop.
Nick Staley

Nick Staley

Nick is a certified HR professional holding an SPHR and SHRM-CP. Nick has built HR teams from the ground up as well as worked for big corporations. Nick enjoys consulting and training those who are just getting started in HR. When not working, he enjoys spending time with his family.
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