Onboarding

Organizational Design

Do you want to rapidly grow your organization or maintain your competitive edge in an ever changing market but are not sure where to begin? Look first to your organizational design! Read on to learn more about how an effective organizational design can set you up for success.

New Hire Reporting

When you hear “new hire reporting,” you may immediately think of the new hire census, how many new hires you've onboarded and what positions were filled. But new hire reporting is more than that; it is a federal requirement. Keep reading to learn more about new hire reporting, what it is, why it's important and when to complete it.

Onboarding Software

You spend a lot of effort to find and hire the right people; you want to keep them. Studies continue to show a clear correlation between an excellent onboarding experience and employee retention. Yet, a Gallup report in 2021 reported that a staggering 88% of employees surveyed did not believe that their employers did a good job of onboarding.

How would you rate your organization's onboarding experience? Onboarding provides a critical foundation for the retention of talent and strong employee engagement initiatives. If you think you need to up your game a bit, consider onboarding software. It takes onboarding to the next level by reducing costs and workload and helping you gather and analyze data that identifies opportunities for improvement.

Onboarding Buddy

Onboarding buddy systems create an informal support system for new hires to rely on as they get acclimated within your company.

Continue reading to learn what an onboarding buddy is, the benefits of assigning a buddy to new hires, steps to implement a new employee buddy system and additional tips to consider.

Direct Deposit Authorization Form

Receiving paychecks quickly, automatically and digitally is very important to employees today. Employers need to ensure they have that option available for new hires, as well as a method to collect all the necessary information from employees in a direct deposit authorization form upon hire.

So what is a direct deposit authorization form? What should it include? And how do you go from receiving a filled out form to directly depositing employee paychecks into their bank accounts?

Electronic Signature Software

When onboarding new employees, you want to have a simple and efficient process. It’s overwhelming for both HR professionals and new employees to have a mountain of documents that have to be signed.

Electronic signature software allows employees to digitally sign documents in a secure and timely manner. Continue reading to learn what electronic signature software is, the benefits of using electronic signature software, what to look for when choosing a software provider and the top electronic signature software providers.

New Hire Orientation

New hire orientation is your first opportunity to welcome a new employee and get them started off on the right foot. Whether you are orienting one person or 50, a lot of coordination and preparation are required–but you needn't be intimidated.

Continue reading to learn what new hire orientation is, the difference between orientation and onboarding, why new hire orientation is important and what to cover in your orientation program.

Welcome Packet

New employees have a lot to walk into on their first day. It’s common to feel “firehosed” with information through the interview process. And when the excitement subsides and they’re shown to their new desk for the first time, many new employees feel overwhelmed with questions they forgot to ask. To workers on their first day, the organization can feel like a labyrinth of teams, hierarchies, and hallways where they’ll inevitably get lost. To keep your new hires from floundering, as well as to help them hit the ground running and feel valued by their new employer, you want to make sure they’re aware of all the resources available to them. This is where welcome packets come in.

Employee Emergency Contact Form

What do you do if your employee gets sick at work and they can’t drive themselves home? Or what if they haven’t shown up in multiple days? When things like this happen at work, you’ll want to know who to call. A great way to make sure you have this information is by creating an employee emergency contact form. In this article, we’ll teach you how to make one.

Onboarding

You’ve searched for qualified candidates, completed the interview process and selected the best fit for your open role. How do you prepare the candidate you selected for success in your company? Onboarding is the process of preparing new hires for their day-to-day responsibilities and assuring them that they made the right choice in joining your organization.

Continue reading to learn what onboarding is, why it is important for new employees, how to create an onboarding process and tips about employee onboarding.

New Hire Gifts

First impressions are important, especially when you’re hiring new employees. You want to make sure that new hires are walking into their workspace on their first day feeling welcomed, excited, and confident in their new job.

You’ve already vocally shared the company’s values and culture with your new hire, but how can you truly show off these values while they’re first getting started? How can you instill excitement and motivation in your new hires to help them hit the ground running and want to talk about their new job with their friends? Turns out there is one thing you can add to a new employee’s onboarding experience to help in all of these areas: new hire gifts!

Company History

Your company history is a narrative recreation of the events that shaped the organization’s values and characteristics. From its foundation to the current state of the organization, your company history should include key events and milestones throughout its existence.

Continue reading to learn what a company history is, the importance of company history, what to include when writing your company history and strong examples of existing company histories.

Initial Goal Setting

In order to get where you need to go, you need to know where you’re going. Every person in your organization needs to know where the company is going. Here’s how to align your employee’s goals with those of your business.

Role-Specific Training

Creating a training program to serve all employees regardless of role is like throwing glitter at fly paper. Some will stick, some will be swept up and the rest you’ll be cleaning up for months. If you want to avoid finding glitter in strange places the rest of your career, role-specific is the perfect place to start.

Seasonal Onboarding

Scrambling year after year during your seasonal onboarding? Continue reading to learn why a successful seasonal onboarding process is important, how to streamline your process and how to have successful seasonal onboarding every season.

Code of Conduct

Wouldn’t it be easier if we all had the same code of ethics for handling situations? While this may not be possible in everyday life, you can at least establish this for your company through the code of conduct policy. Read on to learn how!

Culture Acclimation

If you’ve ever had to pop your ears on a flight, you’ve experienced altitude acclimation: how your body adjusts to drastic changes to its environment. When we apply this concept to new employees adjusting to workplace culture, we can influence this process for the better. Here’s what you need to know to help your new hires avoid cultural “altitude sickness.”

Onboarding Portal

Onboarding is one of those things that can be an absolute nightmare or a total cakewalk. So how can we get more “cake” for onboarding? You can start with a comprehensive onboarding portal, the virtual cookbook of simplified onboarding.

Onboarding Milestone

As professionals in talent acquisition, and in a crazy competitive hiring environment, we can get caught up in the day-to-day of filling one position and moving on to the next. But there is much more to consider after the job offer is accepted if you want to ensure the success of those hires!

Crossboarding

When a vacant position will not be filled with a new employee, that work still needs to get done. The process of distributing those responsibilities is called crossboarding, and we're here to share best practices for it.

Remote Onboarding

It’s no secret that remote work is exploding. With more and more done digitally, onboarding is no exception. This raises the question, “Can remote onboarding really be done effectively, and if so, how?” Here are the virtual onboarding pros, cons and best practices you should know.

Automated Onboarding

We've all shown up to a first day of work and been stuck in an office all day filling out new-hire paperwork. It's not the most welcoming of ways to greet a new employee and harness their excitement. Automated onboarding offers an alternative.

Organizational Chart

There's no need to panic when someone asks to see the org chart and you don’t have one yet. Here are some quick types, tools and steps to create a perfect org chart for your organization.

Preparing New Hires for Emergencies

It's true, you can never be too prepared when it comes to safety. Disasters can strike at any time so preparation is key. If you experience workplace disaster, your workers, customers or even the public may be threatened, and that includes new hires. How do you prepare the new hires for emergencies right away? Read on to learn how to prepare new hires for emergencies.

Safety Training

Safety training: what’s required, what isn’t, and what isn’t required but really seems like it should be? The good news is that bridging the gap between your staff and a safe work environment is simple: a proper safety plan with safety training as the framework. To take a closer look, let’s see what makes a safety training effective versus safety training that doubles as paid naptime.

Employment Eligibility Verification

Many HR folks find the employment eligibility verification process to be a hassle. Read on to find out why it’s important and how you can incorporate best practices to simplify this obligation.

Facility Tour

Facility tours are a useful interaction that can provide many benefits for the company. Let’s take a look at why you should have facility tours and why they are beneficial!

I9 Authorized Representative

Even the smallest of errors on an I-9 form can result in costly fines for your company if you don’t comply. This is why choosing a qualified authorized representative to handle I-9 responsibilities is very important. Continue reading to find out what an I-9 authorized representative is, why they’re important and more.

Unboxing Experience

You’ve been watching the mail eagerly for a solid week, checking the mailbox more than once a day. Whether you’re awaiting the arrival of a new piece of tech, supplies for a beloved hobby, or the newest book in your favorite series, we’re all familiar with the unique excitement that comes along with the unboxing experience. Now imagine how engaging it would be if you emulated that same experience as your new hire “unboxes” your company. Here’s how.

Manager/Supervisor Onboarding

Onboarding a new manager has more impact—and therefore more opportunity—than onboarding a new employee. Read on to learn about manager onboarding, why it is important, what should be included, and best practices to include.

Induction

The value of a first impression is hard to argue. Companies find that strong induction processes improve new employee retention by 82%. With only 12% of employees reporting a strong induction program at their company, this may be the improvement you’ve been looking for.

Learning Curve

The idea of a learning curve isn’t new. Organizations can capitalize on this information and reap the benefits of more accurate projections, less staff stress, and an increased production rate.

New Hire Paperwork

Once you hire a new employee, one of their first tasks is to complete new hire paperwork. This paperwork is essential for enrollment and tracking employee benefits, maintaining payroll, and legal compliance.

The 4 C’s

Does your onboarding process give new employees everything they need to succeed? Does it make them feel valued, accepted, empowered, safe, and like they belong in your organization? Review the 4 C’s of onboarding to see how you can improve.

Meet-and-Greet

Job interviews can be intimidating and stressful. If you'd like to get to know a candidate in a more casual setting as well, consider a meet-and-greet. Read on to learn why and how.

Workplace Policies

Anyone who works in HR has heard the question “Hey, do we have a policy about XYZ?” But what even is a policy? Read on to learn more about workplace policies, how to write them, and how to use them.

Hiring Manager Checklist

When HR passes the baton to the hiring manager to conduct interviews, assist with onboarding or conduct orientation, it can be overwhelming for both the manager and HR. The solution: a comprehensive hiring manager checklist! Keep reading to see how this checklist can benefit your organization and ensure you’re creating a smooth transition for all employees.

Team Introductions

Introductions can be overwhelming for both the employee and the employer. What do I say when they ask about my hobby, what if I forget my own name — questions like these will be running through the employee’s head while the employer is thinking, how do I keep this from derailing while still maintaining the fun side? Does anyone even care about this at all? Keep reading to address these pain points and more when it comes to team introductions in the workplace.

I-9 Acceptable Documents

You are given I-9 documentation that you have never seen before. How do you know if they are acceptable to complete section 2 of the I-9 form? Read on to learn why acceptable documents are important, a brief look at each document, and tips on how to examine the documents.

Executive Onboarding

Hiring a new executive for your company is an expensive and important process, but your job isn't over with the hire. Making sure the new leader gets oriented and feels supported is crucial to solidifying a good match and increasing their productivity as quickly as possible. How do you create an effective, welcoming and nurturing onboarding process for a new executive?

Onboarding Checklist

The way a new employee’s time with your organization begins is crucial to their longevity, engagement, and satisfaction. But onboarding is so often given the short end of the stick! Our encyclopedia has lots of great articles to help you improve your onboarding processes. This entry will focus on the nuts and bolts of the onboarding checklist — a simple but critical tool in starting your new hires off on the right foot.

Employee Onboarding Experience

Employee onboarding: it’s just completing new hire paperwork, right?! Let's explore the opportunities involved in onboarding, how you can make it great, and why onboarding is such an important part of the employee experience.

Welcome Letter

You know how critical it is to attract and keep good candidates, especially in times of fierce competition for talent. Yet, studies continue to show that as many as 40-50% of new employees leave within the first three months. Many of those new hires cite a poor onboarding experience as the reason. A welcome letter may appear to only be a small part of that onboarding program, but it plays a critical part in the overall process. And standard welcome letters are a thing of the past — candidates and new hires in today’s recruiting process expect to feel welcomed, and even celebrated, before they even start work. Let's explore what a welcome letter is, why it's important, and what to include to write a winning letter for your new employees. You'll find a welcome letter template at the end of the article.

Employee Handbook Acknowledgement

You’ve published an employee handbook. You announce and distribute it among your employees with high hopes that it will help keep your office safer and more compliant. But how will you ensure all of your employees read it, and how can you enforce company policy without the assurance that your employees are fully aware of them in the first place?

This is where an employee handbook acknowledgement form comes in. This form gives employers assurance that employees have read and understand the critical information in your employee handbook.

Without this form, your employee handbook will be nothing more than an optional guidebook, and its rules will be harder to enforce. So let’s talk about what an employee handbook acknowledgement form is, why it’s important, and how to draft one.

Employee Handbook

Your company’s employee handbook serves as the rulebook for employees and sets expectations for both employees and employers. A well-drafted employee handbook also protects your organization from potential legal claims.

Continue reading to learn what an employee handbook is, why they’re important, what policies and procedures to include, how to create one and examples of great employee handbooks.

IT Onboarding

When you make a new hire, your new employees will rely on a handful of technological devices, applications and tools to successfully complete their job. IT onboarding creates a uniform training program to ensure that all required technology is properly set up and new hires are well-trained on the tools they’ll be using.

Continue reading to learn what IT onboarding is, why it’s important, steps to a successful IT onboarding program and an IT onboarding checklist to use for your company.

Employee First Day

During a new employee’s first day, focus on creating a comfortable and welcoming environment. You can use the new hire’s first day to introduce them to their teammates, set expectations and provide an overview of their new working environment.

Continue reading to learn what an employee’s first day should be like, the benefits of a great first day on the job, how to make a new employee’s first-day count and other tips for a successful first-day agenda.

Non-Disclosure Agreement

Everyone at your company puts their skills and talent to work to make the business successful. To stay competitive in your niche, you must often keep ideas, projects and products as carefully guarded secrets. Otherwise, another individual or company might leak, steal, or misuse that valuable information to damage or discredit your company. A Non-Disclosure Agreement can protect your hard-earned edge on the competition.

On the other hand, it may feel awkward to greet new employees or partner with a legal document constraining their behavior and outlining the legal consequences if they violate its tenets. This article helps explain the value of an NDA and how you can start using them to protect your business.

New Hire Questionnaire

Whether you're filling a vacant position or a newly created role, it’s important to help your new employees feel welcome and ready to take on the challenges of their new job. This is where onboarding comes in.

Onboarding helps employees integrate into the company culture, feel supported, and start off strong. If onboarding doesn’t go well, however, you’re much more likely to lose the employee to turnover.

New hire questionnaires can help. In this article, we’ll teach you how to create new hire questionnaires that will improve onboarding and increase retention.

Noncompete Agreement

If your company has trade secrets or proprietary information that it needs to protect, you might be considering a noncompete agreement. Unfortunately, they’re hard to draft and sometimes even harder to enforce. In this article, we cover what noncompetes are, what’s usually in them, and how to create one that will stand up to the law.
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