Employee Classification

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1. How does your company classify employees and contractors?

We use clear criteria based on job duties, level of control, and legal guidelines.

We mainly look at work hours and job titles, with some guidelines in place.

We don’t have a clear process and handle it on a case-by-case basis.

We are not sure how to differentiate between employees and contractors.

2. How often do you review your employee classifications?

We conduct reviews regularly, at least annually, to ensure compliance.

We review classifications only at hiring or when a role changes significantly.

We rarely or never review employee classifications after initial hiring.

We are not sure how often this is reviewed.

3. Are all employees properly classified according to exempt and non-exempt status under the FLSA?

Yes, we have a consistent process and regularly verify compliance.

We classify most employees correctly, but some cases may be unclear.

We rarely or never review exempt vs. non-exempt classifications.

We are not familiar with these classifications or our current compliance.

Wages & Compensation

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4. How does your company ensure compliance with minimum wage laws?

We have a thorough process, including regular audits and updates to keep compliant.

We review minimum wage compliance when hiring but not regularly after.

We don’t have a formal process for ensuring minimum wage compliance.

We are unsure of how we manage this compliance.

5. How do you manage overtime calculations?

We use automated systems that calculate and track overtime accurately.

We rely on manual calculations and tracking by our HR or payroll team.

We don’t specifically track overtime or are inconsistent in doing so.

We are not sure how overtime is calculated or managed.

Discrimination & Harassment

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6. How does your company handle reports of discrimination or harassment?

We have a formal policy with clear procedures for reporting and addressing issues.

We handle reports on a case-by-case basis without a formal process.

We do not have a specific process for handling these reports.

We are unsure how these issues are handled within our company.

7. Do you have a formal policy in place to prevent discrimination in hiring?

Yes, we have a detailed policy that is enforced and regularly reviewed.

We have a policy, but it is not consistently enforced or reviewed.

We do not have a formal policy for preventing discrimination in hiring.

We are unsure if such a policy exists or how it is implemented.

Performance and Discipline Management

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8. How does your company manage performance and disciplinary issues?

We use formal plans and clear guidelines for both performance and disciplinary issues.

We handle both performance and disciplinary issues informally, without structured plans

We have some guidelines, but they are not consistently followed.

We do not have a formal process for managing these issues.

9. How often are employee performance evaluations conducted?

We conduct evaluations annually or more frequently with a standardized process.

Evaluations are done periodically, but not on a regular schedule.

We rarely or never conduct formal performance evaluations.

We are unsure of the frequency or process of performance evaluations.

Termination & Offboarding

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10. How does your company handle terminations?

We have a formal process with documentation and follow legal guidelines.

Terminations are handled as needed without a formal, documented process.

We do not have a specific process for handling terminations.

We are unsure how terminations are managed.

11. How is final pay managed upon termination?

We ensure final pay is processed in compliance with state laws and timelines.

Final pay is issued within the next payroll cycle without specific checks.

We do not have a consistent process for managing final pay.

We are unsure how final pay is handled.

Benefits Administration

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Payroll Management

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15. How are payroll taxes managed?

We use automated systems with regular audits to ensure compliance.

Payroll taxes are calculated manually by our team, with occasional reviews.

We do not have a specific process for managing payroll taxes.

We are unsure how payroll taxes are managed.

16. How does your company handle employee access to payroll information, such as pay stubs and personal updates (e.g., withholdings, direct deposit)?

Employees have access to an online portal where they can view pay stubs, update withholdings, and change direct deposit information easily.

Employees can request changes through HR, but do not have direct access to update their information.

Employees receive paper pay stubs and must submit changes manually through HR with limited access to personal payroll information.

We do not have a clear process for employee access or updates to payroll information.

Documents & Onboarding

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17. How does your company manage data security and retention for employee information?

We use secure, cloud-based systems with clear data retention policies.

We have some security measures, but data retention policies are not well-defined.

We handle data manually with limited security measures.

We are unsure of our data security and retention practices.

18. What does your employee onboarding process look like?

It’s fully online, paperless, and designed to be a smooth, user-friendly experience.

We use a mix of online and paper processes, with some manual steps.

Our onboarding is mostly paper-based and requires significant manual effort.

We do not have a structured onboarding process.

Hiring

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19. How does your company manage the hiring process, including job postings, tracking, and rating candidates?

We use an integrated ATS that handles postings, tracking, and candidate ratings efficiently.

Our ATS has basic features but lacks full integration or advanced tracking.

We handle hiring manually with minimal tracking or rating capabilities.

We are unsure of our hiring tool's capabilities.

Workplace Safety

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20. How does your company ensure compliance with workplace safety regulations (e.g., OSHA)?

We conduct regular safety audits, have clear policies, and train employees on safety procedures.

We have basic safety policies but do not conduct regular audits or training.

We do not have specific safety policies or training programs in place.

We are unsure of our compliance with workplace safety regulations.

HR Health Assessment