HR Mavericks

Eddy’s HR Mavericks Encyclopedia

Pay Transparency

As transparency becomes more and more of a buzzword these days, it's only fitting that our compensation move toward the same conclusion. In this article, we will cover the pros and cons of pay transparency and how to get started with simple implementation in your organization.

What Is Pay Transparency?

Pay transparency is being authentic and having clear expectations when talking about employee salaries. In a marketplace that is becoming more and more candidate-centered, it is critical for companies to put compensation front and center for various reasons, including better talent acquisition, greater employee retention, and maintaining modern standards of pay equity.
70% of employees want some form of pay transparency
Compensation and Benefits Statistics

Should Companies Have Pay Transparency?

In some states, pay transparency is required by law and in areas where it is not, it's seen as more ethical. Aside from ethics, there are many positive and forward-thinking reasons for pay transparency, especially when it comes to avoiding unintentional discrimination. There are also downsides to pay transparency depending on how thorough you decide to be.

Advantages of Pay Transparency

Pay transparency isn't as simple as making things, well, transparent. It has in actuality an involved and very nuanced approach to its implementation. This is done so that the benefits themselves are pronounced and effective such as those listed below.
  • It removes pay stress from the acquisition process by leading with value first. Imagine yourself sitting through a sales presentation you are interested in (after all, a job offer is a bit like a sales presentation — they are selling you on them), and everything sounds a little too great. You worry that the catch is in the pay. After all, if everything is so great, there must be something terrible, right? Leading with pay transparency removes this fear and creates the opportunity to show value in your workforce. You’re in essence telling them, “Here is what you are going to make; now, let's make sure you have fun making it.”
  • It avoids pay bias. Pay bias is a big deal and can get an employer into big trouble if they aren’t careful to avoid all the potential pitfalls. In Colorado for example, where pay transparency is law, the Equal Pay for Equal Work Act was raised specifically to prevent gender-biased pay inequity. has this to say on the subject: "On Jan. 1, 2021, Colorado’s Equal Pay for Equal Work Act went into effect to prevent gender-based wage discrimination. In addition to making it illegal for businesses to pay 'an employee of one sex a wage rate less than the rate paid to an employee of a different sex for substantially similar work,' the law also requires all Colorado-based businesses to include expected salary ranges and benefits in all their job postings."
  • It makes pay discrimination difficult. As mentioned above, pay discrimination is nearly impossible when pay transparency is in effect. It's known that, on average, women are compensated less than men and in some circles, even required to submit different experiences depending on the role applied for. Any secrecy around salary can shroud continued over or underpayment for an employee. Pay biases that lead to wage gaps are less likely to occur when employees and candidates have a clear view of their compensation.
One in six employers report a rise in applications after implementing pay transparency initiatives that disclose salary in job postings
Compensation and Benefits Statistics

Disadvantages of Pay Transparency

The disadvantages of pay transparency aren't as numerous as its benefits and are more easily sorted out when the company culture is in line with good communication tactics. However, it's essential to be open and honest with your workforce in all circumstances for either of the disadvantages below. Otherwise, some down situations might arise in one area or another.
  • Pay-raise disparity can cause tension. One of the few disadvantages of pay transparency can be jealousy that occurs between co-workers when another employee is making more than they are and those stats are visible. While this isn't usually a problem in performance-based pay, in a salaried position, one needs to ensure tenure is communicated openly to avoid these situations.
  • There is potential competitive disadvantage in the hiring process. By listing your pay publicly, especially in such a way as to be open to your future candidates, you run the risk of competition using this information to try and one-up you in terms of monetary compensation. However, this isn't nearly as big a problem as it seems to be at first glance, and trust is more easily earned when a candidate has important compensation information available at the start.

Pay Transparency Best Practices

The first and best step to take to implement pay transparency in your organization is to denote the logistics. A few factors will need to be considered aside from the state mandates. What parts of this new policy will meet the obligatory standards first? Go over consistency, leadership buy-in, and roll-out.

Craft the Big Picture

It's essential to create a big-picture of what pay transparency looks like in your organization. Because talking about salaries was looked down upon in the past, have a battle plan and frameworks in place before rolling out the transparency policy. The first framework to consider is how pay transparency will affect job titles, expectations about a specific role, and overall job productivity. Reflecting on the potential reactions in each of these categories will help root out festering biases so they can be brought to light and extinguished.

Be Proactive

Let's be honest: your employees probably know what their peers make and have read less than positive reviews on review sites. Emotional bias can take its toll on your organization's reputation. It's critical to carefully articulate pay transparency and do so with willingness, communicating consistency in compensation.
17% of companies practice pay transparency, but 41% discourage the discussion of salary information
Compensation and Benefits Statistics

How to Implement Pay Transparency

The implementation process can be broken down into mandated or voluntary acts. For example, payscale uses a five step spectrum to demonstrate the degrees of transparency we can employ and this module is a good starting point to understanding where to start and how far you can go.

Step 1: Begin With the Basics

Start with the bare minimum, such as a paycheck. Employees knowing what they get paid is the beginning of pay transparency and you're probably already doing this in your organization. We still need a place to start, though.

Step 2: Communicate Processes

Tier two is to share the market research or even the benchmarking process used to determine compensation with employees. This may be something your organization is already doing but not be communicated well to employees. Third-party verification from a benchmarking service can lend outside credibility and satisfy curiosity. This is highly encouraged.

Step 3: Explain Pay Structure

Tier three provides greater insights into the actual employee compensation structure. This is sometimes commonplace with commission/salary hybrid roles and can be pretty complicated. Many companies fail in this area by handing out a 5-page report that explains in extreme detail the pay structure and leaves new hires' heads spinning. Take care to simplify both the data and delivery when giving these insights to your people. This degree of salary transparency is what Colorado's Equal Pay for Equal Work Act requires.

Step 4: Break Things Down

In tier four, in addition to tier 3 insights, a deeper dive breaks down each factor that determines compensation and explains how they contribute to individual pay. Higher transparency in this stage encourages an active dialogue between the employer and employee to answer questions or concerns that arise. Again, the trick here is to ensure that the numbers and explanations are digestible and understandable. Their purpose is transparency, not a filibuster of information an employee will never benefit from.

Step 5: Have Full Transparency

The final stage is absolute, full transparency, where all the data above and each employee's salary is fully visible to everyone in the company. Buffer, a social media management company, has even made their pay transparency available to the public.
Steven Farber

Steven Farber

I spent much of my working life in a whirlwind of uncertainty wondering when I would find a career that would make me happy. After spending 23 years trying to find that 'dream career' I came to a sobering conclusion. I realized that I wasn't looking for a career, but for a purpose and that I would never be happy until I figured out what that purpose was. After a long hard road of trial and error, I concluded that my purpose, the very activity that brought me happiness was when I could bring that happiness to others first. Removing the vast amounts of uncertainty this life can bring for others and replacing it with true peace of mind, gave me my much sought-after peace of mind.
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Frequently asked questions
Other Related Terms
Compensable Factors
Compensation Philosophy
Compensation Strategy
Executive Compensation
Health Insurance Benefits
Internal Equity
Job Classification
Lag-the-Market Compensation Strategy
Lead-the-Market Compensation Strategy
Meet-the-Market Compensation Strategy
On-Target Earnings
Pay Differentials
Pay Mix
Salary Range
Salary Survey
Sales Compensation
Skill-Based Pay
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