HR Mavericks

Eddy’s HR Mavericks Encyclopedia

Stay Interview
Discover the power of stay interviews! The stay interview is a powerful HR tool to assess the health and wellness of an organization. Unleash the potential for transformational change within your organization by delving into stay interviews.

What is a Stay Interview?

A stay interview is a conversation framed by HR when an employee meets with their manager or a member of the HR department. The goal of stay interviews is to provide space and psychological safety for an open and honest conversation for employees who choose to stay with the company. The goal of these conversations is to gather valuable feedback and insight on employee experiences, needs and aspirations, and use that information to increase overall employee retention, engagement, and satisfaction. The interviewer can use this opportunity to ask targeted questions to understand the employee’s perspective on the work environment and experience. It’s all about identifying factors that lead employees to stay at an organization while also learning about areas of potential concern or improvement.

Stay Interview vs. Exit Interview

Stay interviews may seem similar to exit interviews, but they’re actually two distinct tools used to gather employee feedback and insights. Typically an exit interview is conducted when an employee is exiting an organization (either voluntarily or involuntarily). Its purpose is to understand the why behind the employee’s departure. By conducting these interviews, HR provides an opportunity for exiting employees to share feedback, express concerns, and give their open and honest opinion without concerns of repercussions. HR professionals should use exit interviews to identify patterns or issues that may be causing turnover. Stay interviews on the other hand are proactive conversations conducted with team members who choose to remain at the company. These interviews explore factors that contribute to their overall satisfaction, engagement and retention. These interviews try to identify the aspects of work environment, job role, career development opportunities, or other factors that make employees want to stay with the company. Stay interviews provide a psychologically safe platform to share their experiences, aspirations, and concerns. Armed with this data, HR professionals can inform retention strategies, enhance employee engagement, and promote a positive work culture. These interviews also demonstrate a commitment to learning from employees and addressing their specific needs. This can foster loyalty from employees while also improving job satisfaction.

Benefits of Conducting Stay Interviews

The benefits of stay interviews are vast. Using stay interviews in combination with other retention tools arms HR departments with highly relevant information to improve the overall climate and culture of the organization.
  • Safe space for employees to share feedback. Stay interviews provide a confidential and non-judgmental environment for employees to express their thoughts, concerns and suggestions. It creates a safe space where employees can openly share their feedback without fear of negative consequences, fostering trust and encouraging honest communication.
  • Insight into motivation and engagement. By conducting stay interviews, organizations can gain valuable insights into what motivates employees to remain with the company and what factors contribute to their level of engagement. Understanding these motivations helps organizations tailor their strategies to enhance employee satisfaction, increase motivation and foster a positive work environment.
  • Identifying areas for improvement. Stay interviews provide an opportunity to identify areas within the organization that may need improvement. Through open conversations, employees may highlight specific challenges, concerns or inefficiencies. This feedback helps HR professionals and managers identify areas that require attention and take appropriate actions to address them, ultimately improving work processes and employee experiences.
  • Employee engagement in developing solutions. Stay interviews go beyond gathering feedback; they actively involve employees in the process of finding solutions. Employees can contribute their ideas, suggestions, and insights to help shape improvements and address challenges. Engaging employees in the solution development process fosters a sense of ownership, empowerment, and collaboration.
  • Demonstrated commitment to employee wellbeing. Conducting stay interviews sends a clear message to employees that their opinions and experiences matter. It demonstrates that the organization is committed to their wellbeing, satisfaction and engagement. This commitment can enhance trust, strengthen employee-employer relationships, and contribute to a positive and supportive work culture.

How to Effectively Conduct a Stay Interview

Conducting an effective stay interview requires careful planning and a focus on creating an open and comfortable environment for employees to share their thoughts and experiences. Here are some key steps to conduct a successful stay interview:

Step 1: Set the Purpose

Clearly communicate the purpose and goals of the stay interview to the employee. Explain that it is an opportunity for them to provide feedback, discuss their experiences, and contribute to improving the work environment.

Step 2: Prepare Thoughtful Questions

Develop a set of well-thought-out questions that explore different aspects of the employee's experience, engagement, and job satisfaction. Questions should be open-ended, allowing for detailed responses. Tailor the questions to the employee's role, department, and specific circumstances.

Step 3: Create a Comfortable Environment

Create a comfortable and confidential setting for the interview. Assure the employee that their feedback will be kept confidential and will not negatively impact their employment. Encourage them to speak openly and honestly without fear of retribution.

Step 4: Employ Active Listening

Actively listen to the employee's responses during the interview. Practice attentive listening skills such as maintaining eye contact, nodding to show understanding, and refraining from interrupting. Encourage the employee to elaborate on their answers and ask follow-up questions to gain deeper insights.

Step 5: Take Notes and Document

Take detailed notes during the stay interview to capture important points and feedback. Document the employee's responses and any specific action items or suggestions that arise during the conversation.

Step 6: Follow-Up and Action Plan

After the stay interview, review the feedback and identify any patterns or areas for improvement. While maintaining confidentiality, discuss the feedback with relevant stakeholders, such as managers or HR teams, and develop an action plan to address the identified issues or suggestions. Communicate the outcomes and actions taken to the employee, demonstrating that their feedback is valued and action is being taken.

Step 7: Establish a Continuous Feedback Loop

Stay interviews should not be a one-time event. Consider conducting regular stay interviews to maintain an ongoing feedback loop with employees. This shows a commitment to their satisfaction and provides an opportunity to track progress, address evolving concerns and make necessary improvements over time. By following these steps, organizations can conduct effective stay interviews that provide valuable insights into employee experiences, motivations, and satisfaction. This information can be used to enhance retention strategies, improve the work environment, and promote employee engagement and loyalty.

15 Stay Interview Questions

Remember to customize the following sample questions to fit your organization's specific context, industry, and employee roles. The goal is to encourage open and honest dialogue that provides valuable insights into the employee's experiences and perspectives.
  • What do you enjoy most about your current role and responsibilities? This question helps identify specific aspects of the employee's job that bring them satisfaction and joy. Understanding what they enjoy can guide efforts to leverage and build upon those positive elements.
  • How would you describe the work environment and company culture? This question provides insights into the employee's perception of the work environment and culture. Understanding their viewpoint can help identify strengths to maintain and areas for improvement to foster a positive and supportive workplace.
  • How can we better recognize and appreciate your contributions to the organization? This question focuses on recognizing and appreciating employees' contributions. It provides an opportunity for employees to offer suggestions or preferences regarding recognition and appreciation, which can strengthen employee morale and motivation.
  • What are examples of when you felt supported and valued in your work? This question encourages employees to share positive experiences of feeling supported and valued. Recognizing and understanding these instances helps replicate and reinforce them to promote employee satisfaction and engagement.
  • What are your long-term career aspirations, and do you see growth opportunities within the organization? This question explores the employee's career aspirations and gauges their perception of growth opportunities. It helps identify alignment between their goals and the organization's potential to offer career advancement, which can enhance retention and development efforts.
  • Is there anything you believe could be improved within the organization or your department? This question invites employees to share constructive feedback on potential areas for improvement. Their insights can shed light on operational or cultural aspects that may need attention to enhance overall organizational effectiveness.
  • How do you feel about the level of recognition and rewards for your contributions? This question assesses the employee's perception of recognition and rewards. It provides an opportunity to understand their satisfaction level and identify any gaps in acknowledging their contributions, enabling adjustments and improvements to foster motivation and loyalty.
  • Do you feel supported in maintaining a healthy work-life balance? Are there specific areas where you would appreciate additional support? This question addresses the crucial aspect of work-life balance. Understanding the employee's perspective on this matter helps identify opportunities for support and initiatives that promote a healthy balance, ultimately contributing to their satisfaction and well-being.
  • How committed do you see yourself to the organization in the future? Are there any factors that could potentially influence your decision to leave? This question gauges the employee's commitment and future intentions. It provides insights into any potential retention risks, allowing the organization to proactively address concerns and reinforce factors that contribute to their commitment.
  • What factors or aspects of your job make you feel most engaged and motivated? This question helps identify the key drivers of employee engagement and motivation. Understanding what aspects of their job keep them engaged can inform strategies to sustain and enhance their motivation.
  • Is there anything that you find challenging or frustrating in your current role or within the organization? This question uncovers potential pain points or areas of dissatisfaction that employees may be experiencing. Addressing these challenges can contribute to overall job satisfaction and help mitigate potential retention risks.
  • How do you perceive the opportunities for professional development and growth within the organization? This question assesses the employee's perception of growth opportunities and their career development prospects. Identifying any gaps or areas for improvement in this regard can help tailor development initiatives and retain valuable employees.
  • What are suggestions on how we can improve communication and collaboration within your team or across departments? This question invites the employee to provide insights into potential communication and collaboration gaps. Addressing these areas can foster a more cohesive and productive work environment, enhancing teamwork and employee satisfaction.
  • Are there any specific resources or support you feel would enhance your job satisfaction or productivity? This question allows employees to express their needs for resources, tools or support that can contribute to their job satisfaction and productivity. Addressing these requirements can help optimize their work experience and output.
  • Is there anything else you would like to share or any suggestions you have for enhancing employee satisfaction or engagement? This open-ended question gives employees an opportunity to express any additional thoughts, concerns or suggestions that may not have been covered by previous questions. It encourages them to provide valuable insights and offers a platform for innovative ideas to improve employee satisfaction and engagement.

Stay Interview Best Practices

To implement best practices, organizations can combine various approaches. Conducting training sessions, creating resources like handbooks or question banks, and sharing relevant articles or research on stay interviews can help provide a strong foundation. Additionally, HR professionals or managers can collaborate with organizational leaders to align stay interviews with broader retention strategies and initiatives. Here are 5 stay interview best practices along with action steps to get you started.

Establish a Clear Purpose and Strategy

Clearly define the objectives and approach of stay interviews by developing a guide or handbook that outlines the purpose and recommended steps. Action Step: Develop a stay interview guide or handbook that outlines the purpose, objectives, and recommended approach for conducting stay interviews. This resource can serve as a reference for the HR professionals or managers who will be conducting the interviews.

Train Interviewers on Effective Communication and Active Listening Skills

Provide training to interviewers on effective communication techniques, such as empathetic listening and asking open-ended questioning, to ensure they can engage in meaningful conversations during stay interviews. Action step: Conduct a training session on effective communication and active listening techniques. This can include modules on empathetic listening, open-ended questioning, and non-verbal communication. Provide interviewers with practical exercises to enhance their skills.

Customize Interview Questions to Suit Organizational Needs

Tailor the stay interview questions to align with your organization's specific goals and priorities, covering areas such as engagement, career development and work-life balance. Action step: Review and adapt sample stay interview questions to align with the organization's specific goals and priorities. Create a question bank or template that covers relevant areas such as engagement, career development, work-life balance and feedback.

Ensure Confidentiality and Trust

Communicate to employees that stay interviews are confidential and create processes to anonymize and aggregate data, ensuring their feedback is handled with care and trust is maintained. Action step: Clearly communicate to employees that stay interviews are confidential and their feedback will be handled with care. Develop a process to anonymize and aggregate data to protect confidentiality, and share guidelines with interviewers on maintaining trust throughout the conversation.

Act on Feedback and Track Progress

Develop a system for collecting and analyzing stay interview feedback, create action plans to address identified areas for improvement, and regularly communicate progress updates to employees to demonstrate the organization's commitment to their input. Action step: Establish a system for collecting and analyzing stay interview feedback, identifying recurring themes or areas for improvement. Create an action plan to address the feedback received and regularly communicate updates to employees. Monitor progress over time to assess the impact of implemented changes.
Joy Banfield

Joy Banfield

Joy is passionate about matching People and Operations strategy in a way that causes a win-win-win relationship for everyone. In addition to her experience in HR and People Operations, Joy served as Chief of Staff to the CEO at TekBrands from 2019-2022, and during that time was involved on the sell-side of the Private Equity transaction process. Having the additional insight into business operations and strategy, she returned to her specialty of People Operations where she is passionate about partnering closely with entrepreneurial leaders to grow businesses from the ground up by truly operating in a people-first environment.
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Frequently asked questions
Other Related Terms
DISC Personality Assessments
Employee Appreciation Day
Employee Feedback
Employee Net Promoter Score
Employee Recognition
Employee Replacement Costs
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Employee Satisfaction
Employee Service Awards
Great Resignation
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Negligent Retention
Stay Strategy
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