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Special Enrollment Periods

When an employee requests a change to health insurance, how do you respond? This article discusses special enrollment periods when an employee is allowed to make changes to a health plan, how long they have to do so, and why special enrollment periods are important.

Department of Labor

The Department of Labor operates many programs to help the workforce, and HR needs to keep up with changes and regulations. This article dives into what the Department of Labor does and the impact it has on employees, employers, and the economy.

Federal Payroll Laws

Staying compliant with federal payroll laws is a crucial HR responsibility. If you find this intimidating, read on to learn the basics and what to watch out for.

Highly Compensated Employees

Can an employee ever make too much money? The IRS may think so and put some constraints on them. To learn more about these constraints, and what it means to be considered a highly compensated employee, read on.

Training Pay

When employees start a new job, the onboarding process includes training. Do you understand how to go about paying employees while in training? This article dives into training pay and how employees should be paid while in training.

Vesting

When it comes to vesting in retirement plans, words don’t mean what they used to mean. Terms like “cliff and employer match” do not mean an actual cliff or immediate money from your employer. Read on to learn about the types of vesting, how vesting can be helpful in your organization and how to implement it in your organization.

Involuntary Deductions

Are you comfortable explaining paycheck deductions to employees? When it comes to deductions that are required by law or those that you elect on your own, things can get a little confusing. Read on to learn more about involuntary deductions.

1099-NEC Form

The 1099-NEC form is required for all non-employees who earn $600 or more in a year from your company. Read more to learn who qualifies, when to file, and what will happen if you fail to file the 1099-NEC form by the deadline.

Roth 401k

Need an easy, no-additional-cost benefit to help your employees save for retirement? This post-tax benefit provides your employees a chance to save.

Paid Time Off (PTO) Management Software

With a great paid time off (PTO) management software, HR can create schedules, process time-off requests and customize their PTO policies in minutes. But if your PTO software doesn’t have the capabilities you need, it will likely create more headaches than solutions. In this article, we cover what features every great PTO management software should have, and some tips for how to choose the best PTO software for your company.

Payroll Software

Making sure employees get paid correctly and on time is one of the most important HR tasks. But it’s an extremely time-consuming process that takes HR professionals away from more strategic HR projects. Luckily, great payroll software can help. Below, we’ve listed our favorite payroll software along with some tips for how to choose the best payroll software for your company.

Proration

An employee is resigning half way through a pay period, or is hired five days after the pay period begins. How do you calculate their wages accurately? This is called proration. Let's look at the different methods and why timing is indeed everything.

SPIFFs

Finding the right ways to motivate your salespeople can be hard. You want something that will help achieve your company goals while also being beneficial to the employee. A common incentive among sales teams are SPIFFs. SPIFFs can be complicated, so this article dives into their benefits and potential downsides.

Relocation Bonus

Need to deepen your company’s talent pool? A relocation bonus is a great way to attract talent from other areas of the country or globe.

Gross Up

As the war for talent continues, many potential candidates are on the move. To combat the cost of relocation, a gross-up might be your solution. Continue reading to learn more about what gross-ups are, how to calculate them and why they’re important.

Traditional 401k

Saving for retirement is one of the most important things you can do. Retirement accounts can be offered as a benefit through an employer. As an employee, it is an easy way to save for the future.

Flexible Spending Account (FSA)

Flexible spending accounts (FSA) are a great way for employers to help employees reduce their taxable income and save for large medical expenses as well as everyday medical/health expenses. There are also FSA accounts to help employees save for childcare costs. FSAs are an excellent benefit to offer to your employees but can also be confusing. The following article will cover what you, as the employer, need to know about FSAs and how they work.

Pay Period

Do you know that there are different types of pay periods? Understanding what a pay period is, what impacts it has, and how to go about selecting the best pay period for your business is important. Keep reading to get the low down on everything pay-period related.

Payroll Deductions

Do you remember when you got your very first paycheck and it wasn’t the amount you expected? That’s because of payroll deductions, the amount your employer withholds from your earnings. Let’s take a closer look at payroll deductions and why they are important.

PTO Accrual

Is an accrual PTO plan right for you? In an age of increasing employee benefits driven by a competitive job industry, choosing the right paid time off plan is critical to attracting and retaining top talent. In this article, you’ll learn about accrual PTO plans and how you can implement one in your company!

Equity Compensation

Compensation is often a complex and challenging issue for employers. With compensation being the primary reason people work, employers in this competitive job market are trusting HR professionals to attract and retain top talents through a variety of methods. Equity compensation is an effective method that is recommended by HR professionals.

Affordable Care Act (ACA)

Enacted in 2010, the Affordable Care Act continues to be a challenge for many employers. Continue reading to learn more about ACA, its impact on both the employer and employee and what your organization should be doing.

On-Target Earnings

When it comes to building a competitive commissions plan, one of the first things that should be determined is on-target earnings. This is important to determine as it is one of the first things sales reps want to know when they start a new job. In this article, on-target earnings will be explained, as well as the role they play in motivating employees.

Time Tracking Software

How can you make sure your employees are staying on track and properly estimate project budgets? Time tracking software lets your employees accurately track their hours and provides you with data for business insights to help improve your team’s efficiency.

Continue reading to learn what employee time tracking software is, the benefits of using time tracking software, essential features and how to choose the right software for your organization.

Geographic Pay Differentials

If your company includes employees who live in different cities, you are probably aware that you may need to pay them differently to account for the cost of living in different places. How do you create and apply an equitable geographic differential policy? Read on to learn the basic concepts and steps of this process.

Group Incentive Plan

Your company has goals. Those goals hinge on employees. Employee motivation hinges on you. So… where do you start? Here’s the group incentive plan breakdown you’ve been looking for.

Merit Pay

Do you want to increase employee recognition, reward employees for their performance, and thank them for their hard work? This can be accomplished by implementing merit pay. Merit pay can increase employee loyalty, motivate employees to exceed key performance indicators, and even save the company money.

Employee Retirement Income Security Act (ERISA)

The Employee Retirement Income Security Act (ERISA) is a federal law that governs employee benefit plans. Does ERISA apply to your organization? If you want to know the ins and outs of the act and its key components, read along.

Cost of Living Adjustments (COLA)

The future is unpredictable, but what we know for certain is that prices on housing, services and goods are likely to increase. Employers often account for inflation through Cost-of-Living Adjustments (COLA). Let’s explore what a COLA is, when you might consider making one, and how to make that decision.

On-Call Compensation

When a company has a need for last minute help, they may look to on-call employees. What happens when the employer requires waiting employees to limit their freedom while on-call? Here’s how to make sure your on-call employees are adequately compensated.

Commission Plan

Building a strong sales team requires a strategic commission plan. Let's look at how to create an attractive, clear, successful commission plan.

Internal Equity

Valuing employees is a huge conversation in the business world. Less talked about is valuing employees through equal pay, or internal equity. Read on to understand why and how to build it into your organization.

Employee Benefits

Benefits can dramatically alter your standing with your employees and your ability to recruit top talent. Do you offer top-of-the-line benefits, or are there other perks that you offer in lieu of benefits? How is that affecting your employees?

Step-Rate Compensation Structure

Looking for a sustainable pay system? Step-rate compensation may be a step in the right direction—no pun intended. Read on to learn what step-rate compensations are, their pros and cons, and things you should consider prior to implementing.

FICA Tax

FICA. Do you flinch with uncertainty when you hear the term? Let us help you get comfortable with what this tax is all about and how to calculate, report, and pay it.

Grandfathering

While there are many choices to ponder when it comes to selecting or changing benefits, grandfathering doesn't tend to come to mind (despite its importance). What are grandfathered benefits and should you consider it in your business?

Minimum Wage

With the admirable aim to prevent the exploitation of workers, minimum wage laws are an ever-evolving and an ever-important area of legal compliance. But for those with no experience, where does one even begin? Here’s what you need to know.

Biweekly Pay

With pay frequency, everyone has something to say. The company says “less,” the employees say “more,” and the state laws have a few words to say as well. As 36.5 % of U.S. private businesses pay their employees every two weeks, biweekly pay is a great middle ground. Let’s find out if that’s the best fit for your business.

Pay Transparency

As transparency becomes more and more of a buzzword these days, it's only fitting that our compensation move toward the same conclusion. In this article, we will cover the pros and cons of pay transparency and how to get started with simple implementation in your organization.

Compensable Factors

An exceptional employee regularly outperforms other team members but is paid less than those who have more seniority in the company. How can companies reward employees more equitably for their contributions? Perhaps re-evaluating compensable factors is a good starting place.

Competitive Pay

At the end of the day, employees work for money. While a passion for their job is important and welcomed, without being able to pay bills or save for experiences they desire, employees will not stick around for long. Let’s talk about how to create competitive pay for your employees.

FLSA Exempt

Have you wondered why some employees don’t receive overtime pay? That means they are FLSA exempt. There’s more that goes into an exemption than pay, so read this article to learn more!

Compa-Ratio

You are tasked with analyzing your company’s pay practices and making recommendations to ensure everyone is being paid equitably and competitively. Where do you begin? Consider starting with a compa-ratio analysis.

Employee Incentives

Employee incentives inspire, encourage, and motivate. However, incentives aren’t one size fits all. What makes a comprehensive incentive program versus one that blows up in our face? And how can we tell the difference?

Employee/Employer Flexibility

How can we nurture employee flexibility and implement workplace flexibility without bending over backward (pun intended)? It’s no secret that the importance of structured work hours and a physical office is waning as the emphasis has shifted to getting the work done… even if it’s done at home on the couch outside the hours of 9 to 5.

Dental Insurance Benefit

Are you interested in offering dental insurance benefits to your employees but don’t really know how to get started? Read on for dental insurance benefits basics and tips for selecting a good plan for your company.

Vision Insurance Benefits

Are you interested in offering vision insurance to your employees but don’t know how to get started? Read on for vision insurance benefits basics and tips for selecting a good plan for your company.

PTO Accrual Cap

We all know that paid time off is a very important benefit to offer, but how to structure the policy? PTO accrual caps can create a lot of uncertainty, and there are many factors to consider in the process of determining the right policy for your company. Read on for help.

Holiday Pay

Holiday Pay! What is it? How does it work? Do you have to offer it?

Carryover (PTO)

You know for yourself how important time off is to your health and happiness at work. Your PTO policies are important for employee wellness. Read on to see how carrying over paid time off into the next year can be a hit or a miss for employees and company alike.

Open Enrollment

Benefits are one of the most important factors in hiring and retaining your talent, which makes open enrollment a crucial time of year. This process can be daunting for a new HR professional, so keep reading to learn how to make open enrollment a more enjoyable experience for you and your employees.

Life Insurance Policy Benefit

Many organizations offer employee benefits such as medical, dental, and vision. However, have you considered offering life insurance as a benefit? In this article, we will explore what life insurance is and whether or not your organization should offer it.

I-9 Form

The I-9 form may look like boring paperwork, but don’t be fooled: it is a very important part of the hiring process and has legal consequences. Read on to learn more about the I-9 form and how to fill it out properly.

Timesheets

Timesheets are vital employment records for all non-exempt workers and are required by federal law. The legal burden of accurate pay and recordkeeping sits with employers, so read on to ensure that your company is following the right guidelines with respect to employee timekeeping.

Unlimited PTO

One of the more controversial employee benefits is unlimited PTO. Some companies swear by it while others don’t see how it’s possible. Read on to make the best decision for your company and mitigate possible risks.

Pay Date

How often do you pay your employees, and how do you decide? When building the HR function in an organization, the question of when to pay employees is bound to come up. Read on to consider your options and determine the best pay date for your company.

Raise

An employee approaches you about increasing their pay. Are you comfortable responding? This article will help you learn more about when to give raises, how much a raise should be, and what factors influence the decision. Preparation in the early stages of this process makes all the difference when the conversation arises.

Golden Handcuffs

Maybe you’ve heard the term golden parachute, but have you heard of the term golden handcuffs? Let’s explore what golden handcuffs are, the pros and cons of implementing such a strategy and how to create one.

Employee Stock Ownership Plan (ESOP)

What’s the difference between an employee stock purchase plan and an employee stock ownership plan? When should a company consider implementing one or the other? These are a few of the topics covered in this article.

Workers’ Compensation

If you've ever had an employee get seriously hurt or ill, you know how difficult it is for everyone concerned. But workers can get hurt in any kind of business, no matter how good the safety program. Fortunately, worker's comp is in place to protect your employees and your organization. Read on to learn how it works and how to use it.

Overtime

Do you know the requirements for paying overtime to your employees? This article will explore some of the important facts you need to know about overtime and overtime pay.

Imputed Income

An employee is given a company car and is told he can use it for personal errands when not on company time. Are there tax implications for such a benefit? Learn what benefits are taxable and how to properly account for them.

Paid Time Off (PTO)

We all know that to be a happy and productive employee, some time off is necessary. After all, do we work to live, or live to work? Paid time off is a valuable benefit for both employer and employee—but how do you create a good policy and implement a PTO program? Read on to find out.

Wage/Salary Compression

Wage compression can create negative impacts to employee morale leading to difficulty recruiting top talent and costly turnover. But what really is wage compression and how can you manage it successfully?

Salary Basis Test

Federal law states that all employees are considered eligible for overtime pay unless they meet certain requirements for exemption. Continue reading to learn more about the qualifications and requirements for exemption.

The Duties Test

Failure to pay overtime to qualified employees risks costly legal consequences. How do you know when and to whom you need to pay overtime? The FLSA Duties Test is a tool you need to be familiar and comfortable using. Let's look at how to use it.

Salary Expectations

Salary negotiations can be hard. It can be intimidating to try to find a number that works for the company and the candidate, but it is vital in keeping the candidate aboard for the long haul if you hire them, and it plays a big role in creating a company culture where employees feel valued and important. You always want to make your employees feel valuable to your company, and that all starts in the hiring process. Read on to learn how to navigate your candidate's salary expectations to ensure success.

Tuition Reimbursement

Those who understand retention know that turnover is costly. Contrary to old school business, modern employees only stay with a company for an average of 2-5 years. It’s imperative that companies create initiatives to lengthen retention and develop their workforce to meet future needs.

Have you considered tuition reimbursement as a possible solution to this? Take a look and see if tuition reimbursement is right for your company.

Payroll Records

Every employer must maintain detailed payroll records on each employee throughout the employment relationship. These records include documentation about wages, taxes and other employment information. But what should you keep, why is it so important and what do you do when the documents are no longer relevant? These questions and more can make payroll records complicated and cumbersome.

This article serves as a guide to help you maintain an accurate payroll record for your employees. You’ll learn everything you need to know to feel confident in your recordkeeping.

Meet-the-Market Compensation Strategy

Developing a compensation strategy and determining your company’s strategy in the market can seem like an overwhelming process. Our goal is to make it simple and take some of the confusion out of that process as we discuss a “Meet the Market” strategy.

Compensation Philosophy

Your compensation philosophy is the organization’s position and approach to rewarding employees for their work. The compensation philosophy will help inform your more specific compensation strategy and define your position within the competitive market.

Continue reading to learn what a compensation philosophy is, why it’s important to define one, how to develop a compensation philosophy and how to write a compensation philosophy statement.

Salary Range

Naturally, salary is a huge part of recruiting top talent. How to define and communicate a position's salary to candidates can be challenging. Most companies advertise open positions with a salary range. It defines the lowest and highest base salary you will pay for a specific position or group of jobs.

Continue reading to learn what a salary range is, factors that affect salary ranges, how to determine salary ranges for your positions, and tips on how to communicate about salary expectations with candidates.

Base Pay

Do you know what base pay is? Is it salary, compensation, or a wage? There are many ways to talk about paying your employees. Maybe too many ways! Don’t worry. In this article, we’ll answer these questions and more so that you know how to calculate, set, and change employee base pay.

Additional Pay

There are a lot of reasons to supplement employee wages with additional pay. You may find yourself looking for ways to correct an error, show appreciation, improve performance, encourage participation in a program or sweeten the deal for a new hire.

Whatever the reason, knowing the different types of additional pay and how they serve the employment relationship is an important part of Human Resources management. This article will show you the basics of additional pay and when to use it like a pro!

Lead-the-Market Compensation Strategy

Have you ever suggested paying an employee more than the going rate and gotten some pushback? When you set your salary ranges above the market rate, you are using a lead-the-market compensation strategy. While it comes with financial risk, it can have several benefits.

Continue reading to learn what a lead-the-market compensation strategy is, its advantages and disadvantages and how to know if a lead-the-market compensation strategy is right for your company.

Salary

In every industry, companies have to decide whether to pay their employees a salary or hourly wage and how much to pay them. In reality, there are both advantages and disadvantages to paying employees on a salary. In this article, we’ll help you understand what a salary is, and what paying employees a salary will mean for your company.

Benefit Enrollment Form

Paperwork: nobody likes it, but it's a necessary evil. Well-designed forms get you the information you need in a way that is easy for your employees to complete. Enrollment managed improperly can mean a host of problems for both the employee and your organization. Let's look at what to include and how to make things as easy as possible for everyone.

Compensation

Today, the world of compensation is more diverse than ever before. Companies no longer create compensation plans that scream dollar signs and long work days. They’re creating plans that send a new message—one that says, “We care about your work-life balance, personal goals and health.”

So what can you really include in a compensation plan? Today, we’re answering that question. Spoiler alert: it’s not just money, insurance and retirement.

Hourly Wage

In HR, we often have to figure out whether an employee should be paid by the hour or by a salary. There are pros and cons to each, but it may be better to pay an employee by the hour under certain circumstances. In this article, we’ll help you determine whether you should pay your employees by the hour, and when it’s required.

Payroll

Are you struggling with payroll? We understand! Running payroll is absolutely necessary, but it’s a complicated process, and even the best of us have trouble doing it manually. We understand the struggle, so we’ve created our guide to understanding payroll and the various ways to do it. If you need help understanding payroll, you’ve come to the right place.

Salary Survey

How do you know the right salary range for a position? HR struggles with this all the time because industry standards change as the job market changes. One of the most helpful tools for setting salary ranges are salary surveys. In this article, we’ll help you understand what a salary survey is, where to get them, and how to use them.

W-2 Form

It’s easy to feel weighed down by the mountain of paperwork you are responsible for in your HR role. The pressure rises when you consider the legal requirements accompanying forms and filing—especially for critical tax forms like W-2s. But before you spend hours, days, or even weeks trying to decode the W-2, we’ve got everything you need to know about the form’s basics, guidelines, and requirements.

Sales Compensation

The cost of salaries, benefits, and unnecessary attrition is a significant expenditure for organizations. Add variable pay to the mix and sales compensation can be the most expensive, complex, and detailed of all compensation plans.

Creating a strong sales compensation plan ensures that the organization is able to plan for and manage a successful sales strategy as well as attract and retain motivated sales professionals who directly contribute to the profitability of the company.

Executive Compensation

Executive compensation may be one of the most important financial decisions a growing company makes. However, it is frequently one of the most debated and criticized - by employees, boards of directors, stockholders, and the public.

The fact is, an executive’s compensation is tied to what expertise they can bring to the table and reflect their investment in the business. And how can a company thrive and compete without a leader who is completely committed to the success of the organization?

The short answer - it can’t.

W-4 Form

The W-4 Form is an important feature in IRS compliance for you and your employees, but compliance doesn’t have to be complicated. This article will explain the function and format of the W-4 and walk you through best practices for obtaining and retaining these forms.

Lag-the-Market Compensation Strategy

Are you considering implementing a lag-the-market compensation strategy? Although lag-the-market strategies are usually rife with pitfalls, there are some benefits to implementing a temporary or mixed approach. But it has to be the right plan for you. So, if you’re considering lagging the market, read this first.

Employee Rewards

If you’ve considered revamping your employee rewards program, then kudos! You are definitely thinking strategically about employee engagement and retention.

Employee rewards programs have evolved significantly from their HR origins. Traditional rewards were point-in-time recognition intended to communicate a “thank you” to employees that might be soon forgotten.

Twenty-first century rewards have pivoted to a strategic focus that aligns closely with recruiting, employee engagement, and retention efforts. They’re comprehensive and inclusive in nature and designed to address some of the current issues employers are facing with their workforce.

W-9 Form

If you work with contractors, gig workers, or freelancers, you’ll want to understand IRS Form W-9. Paperwork is the worst, and official forms can be especially intimidating—but the W-9 doesn't have to be. This article will help you understand the requirements for the form, when you need to use it, and why it’s important for your business.

Job Classification

Job classification is the process of evaluating jobs and grouping them into categories based on similar skills, abilities, tasks, experience and other criteria. Creating a job classification system can help provide an overview of your organizational hierarchy and evaluate employee performance.

Continue reading to learn more about job classification, why it’s important, criticisms of job classification and how to create a job classification system for your company.

Compensable Time

Compensable time includes any hours that an employee is required to work or be on company premises. It is regulated by the Fair Labor Standards Act (FLSA). Not all work-related activities are compensable, but incorrectly compensating employees can result in legal penalties.

Continue reading to learn what compensable time is, what activities you must compensate employees for, what activities you don’t have to pay employees for and what the penalties are for incorrectly compensating your employees.

Time Tracking

Tracking your employees’ time helps you remain compliant with laws and regulations, and provide insight into how your employees are spending their time on specific tasks.

Continue reading to learn what employee time tracking is, why it’s important and how to start tracking your employees’ time.

Compensation Strategy

A compensation strategy is how your company approaches employee compensation. When developing a compensation strategy, it’s important to consider how competitors compensate their employees and where you want your organization to sit in the competitive field. A strong compensation strategy is required if you want to recruit, attract and retain top talent.

Continue reading to learn what a compensation strategy is, why one is important, types of compensation strategies and how to develop a compensation strategy for your company.

Gross Pay

In the world of payroll, you have to calculate tax deductions, benefits contributions, taxable income and net pay every single pay period. Although deductions might be unique for each employee, every calculation is based on gross pay.

Your understanding of gross pay is essential not only for accurate paychecks, but also to be able to explain those numbers clearly to employees. So, what is gross pay?

Net Pay

Calculating net pay is the single most time-consuming process in payroll. It’s complicated, unique for each employee, and frankly, easy to get wrong. Here at Eddy, we created a thorough, step-by-step guide to help you calculate net pay accurately.

Incentive Pay

In your constant search for ways to motivate employees, you may consider adding incentive pay to your compensation program. If you are, you’re probably wondering whether it works or not. Really, whether incentive pay is right for you depends. In this article we define what incentive pay is and lay out the main advantages and disadvantages everyone should consider before implementing their own incentive pay plan.

Pay Adjustment

Paying people fairly is a challenge every HR department faces, and there are many factors to consider. Why and when would you adjust a person's pay? How do you do so fairly? What’s the best way to communicate a pay cut to employees? Regardless of whether you’re considering a raise or a pay cut, there are some things every HR professional should know.
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