Employees are returning to offices—and masks are coming off. But not everyone is getting vaccinated.
What’s an HR admin to do? First, don’t panic.
Creating and distributing a thoughtful and clearly defined COVID-19 workplace policy will help your employees navigate these back-to-office changes, and make sure that everyone feels safe—and included.
Not sure where or how to get started? We’ve created this four-step plan to help you create a COVID-19 workplace policy that not only addresses employees’ needs, but evolves with today’s ever-changing world of work.
Step #1: Plan
The first step in creating a COVID-19 workplace policy requires HR teams to think through the five W’s: who, what, where, when, and why.
Step #2: Communicate
Once you’ve decided how you’ll bring employees back safely—and what new guidelines and requirements will go into your COVID-19 workplace policy—the next step is to communicate the policy to your employees.
Implementing a new (read: successful) workplace policy will require consistent and timely communication that meets employees where they are:
Step #3: Act
Now that your COVID-19 workplace policy has been established and communicated via all forums, it’s time to keep the conversation going with your employees. That means addressing the concerns voiced by your employees—whether it was to their leaders directly or via the Slack channel you set up in step #2. Doing so will help them feel safe and supported—and they will be more likely to comply with your policy if they feel like their voices have been heard.
Step #4: Adapt
As CDC guidance for businesses and employers continues to evolve, it will be important to continue updating your COVID-19 workplace policy to adhere to the latest guidance, as well.
Likewise, your employees’ statuses may change, too. Employees that had not been vaccinated may become vaccinated, and that might change the way policies—such as a requirement to wear a mask in the office—apply to them (or not).
Essential reading: 11 Tips on Returning to Work Safely
As such, it’s critical to keep a pulse on the ever-changing needs of your people, and adapt your workplace policies to keep them safe.
We know constantly changing COVID-19 workplace policies can be a lot for a small HR team (or a team of one) to keep up with. Our software can help you distribute, track, and store documents and trainings so you can stay up to date on the other pressing items on your to-do list.